Presenters Guidelines

Oral Sessions

As a Speaker, you have the responsibility of being clear, concise, and capturing the interest of the attendees.
The quality of your presentation directly affects the interest your audience will have in your material and the overall satisfaction the attendees will have of the conference.

If you are not an experienced presenter, we suggest you practice your presentation with a small group of experienced colleagues who will provide feedback to assist you.

We would like to call your attention to the following:

  • Be at the room of your session 15 minutes before it begins, so that you can meet your Session Chairs and the other Speakers in advance.
  • Make sure that your CV has been uploaded to your personal area in EDAS, so that the Session Chair will have it by the beginning of the session. As a backup, please have a printed version with you and hand it over to the Session Chair.
  • It is most important to be within the strict time constraints in order to allow the presentations to fit within the allotted time periods. The overall time slot for each presentation ranges from 15 to 20 minutes depending on the number of presentations in each session. Plan your speech in order to allow at least three minutes for questions and discussion. The Session Chair will rigorously enforce these time limits.
  • Video projectors and laptop computers will be available in all conference rooms. Other equipment, if available, will be provided at your expense if you request it. Check availability with the conference secretariat.
  • The Conference Center video projectors are managed by a centralized system. Please, bring your presentations on a USB memory stick in MS-PowerPoint or Adobe PDF formats to the SPEAKERS ROOM, located at the Conference Center ground floor hall. We recommend to do this the day before your presentation or, if this is not possible, NO LATER than 30 minutes prior to your session start.
  • Speakers are not allowed to bring their own laptop computer, avoiding useless time breaks in between papers.

Poster Sessions

As a Poster Presenter, you have the responsibility of capturing the interest of the attendees to the work you are showing.
The quality of your presentation directly affects the interest your audience will have on your material, and the overall satisfaction the community will have on the conference.

We would like to call your attention to the following:

  • Poster Sessions will take place in room available soon.
  • Each poster board is marked with the assigned poster reference number. Authors are required to use only the boards corresponding to their posters.
  • Posters should be stuck to the poster board using only dual-face sticking tape or similar tool. Staples, pins, screws or any abrasive or perforating hardware are not permitted. Do not write or paint on the poster boards.
  • Authors are required to stand by their posters during the whole session dedicated to their posters.
  • Posters should be removed from the boards by the poster session end, that is, at 1 pm.
  • Poster boards have a size of 100 cm x 210 cm (width x height).
  • Use an appropriate font size allowing posters to be readable by attendees 1.5 m away. The poster message should be clear and understandable even without oral explanation.