Exhibitors Guidelines2022-01-12T11:55:32+00:00

GENERAL INFORMATION

EuCNC & 6G Summit 2022 will be held from Tuesday, June 7th, to Friday, June 10th, at the Congress Centre of World Trade Center (WTC) in Grenoble. In the heart of the business district, the World Trade Center Grenoble Congress Centre benefits from all the benefits of a dynamic and welcoming environment.

Ideally located, the Convention Centre enjoys remarkable accessibility thanks to the immediate proximity of the train station, the highways and the connections with the airports of Lyon Saint-Exupéry and Geneva. It offers a true unity of places in the city centre around which gravitate intra-urban transport, hotel offer and proximity to the various places of animation.

The building’s modern architecture reflects the image of the Convention Centre: a space at the cutting edge of technology and adaptable to every demand. Fully integrated into its environment, it allows every visitor to enjoy the view of the chain of Belledonne or the Bastille, and to enjoy clear spaces, bathed by daylight. These spaces, from 35 to 1 200 m² configurable according toyour projects, are all equipped with video projectors, sound and have free WiFi access.

The conference will take place in the Atrium and Auditorium which will host the technical session,
exhibition space, coffee breaks and all other technical events.

Sales contact & Exhibition/Conference Location:

CENTRE DE CONGRÈS DU WOLRD TRADE CENTER
5 – 7, place Robert Schuman
BP 1521 – 38025 GRENOBLE
Tel. + 33 (0)4.76.28.28.80
Fax. + 33 (0)4.76.28.27.95

KIENAST Clara
Tel. + 33 (0)4.76.28.28.80
E-mail: c.kienast@wtc-grenoble.com

Exhibitions proposals should be submitted in a specific form, available below.

EXHIBITION / CONFERENCE PROGRAM

The exhibition will be open from Tuesday, June 7th, 10h30, until Friday, June 10th, 12h00:

  • Monday, June 6th, 08h00 – 18h00: Set up by exhibitors who have hired a stand:
  • Tuesday, June 7th, 10h30 – 18h00
  • Wednesday, June 8th, 09h00 – 18h00
  • Thursday, June 9th, 09h00 – 18h00
  • Friday, June 10th, 09h00 -12h00

EXHIBITION AREA

Area

The exhibition will take place in the Convention Centre Atrium, on the 1st floor.
Please refer to the following exhibition map.

The exhibition can be accessed via escalators and lifts from the WTC Grenoble entrance hall. A goods lift is available for the delivery of heavy objects.

A freight elevator ensures the delivery of larger materials. Dimensions of the freight elevator = L: 2 m / H: 2 m / P: 5.50 m / Maximum load: 1 800 kg
Access to the freight elevator is via rue de la Frise, between the World Trade Center Grenoble and the Ecole Supérieure de Commerce.

Description

All pre-equipped booths, set-up by the logistics department, include the following for exhibitors (depending on the size):

  • Structure made out of melamine panels: (W: 1 m and H: 2.30 m)
  • Stiffeners
  • Spotlight rail
  • Sign
  • Furniture (table, chairs, garbage)
  • 3kW electric output

Stands, poster panels and POS displays must not exceed 2.4 m in height.
We advise you to bring your own materials for decorating your exhibition space (adhesive tape, double-sided tape, velcro, scissors, etc,). Nevertheless, on demand, it is possible to rent additional materials (TV, screens, chairs, coffee machines, etc.)
Stands must not obstruct the aisles. Product floor loadings must not exceed 500kg/m².
Displays may not be fixed directly to the external walls, partition walls and columns of the Convention Centre. Please bring your own displays.

Additional features in a booth:
Additional equipment will be available, upon request, for lease from the Congress Centre, including additional furniture, decoration, lighting and technical equipment.

Build-up – break-down – In progress

The exhibition spaces will be made available to exhibitors on set up by exhibitors who have hired a stand: Monday, June 6th, from 08h00 to 18h00.
Exhibitors must take all necessary measures so that their space is fully installed by June 7th, before 09h00.

The exhibition spaces must be vacated June 10th, between 13h00 and 18h00.
Complete dismantling must be completed by 18h00.

Delivery and pick-up

The delivery of packages and materials must be made from June 1st, from 8h30 to 16h30 and no later than June 3rd before 16h30. All packages delivered must bear the following address:

Congrès EUCNC & 6G Summit 2022
Name of the exhibitor and your stand/company name
Centre de congrès du WTC Grenoble 1er étage
5 – 7, place Robert Schuman
38000 GRENOBLE

The deliverers must drop off the packages at the exhibition venue, which is on the 1st floor of the building, accessible by freight elevator and lift, otherwise the packages will be refused. All packages must be collected by the end of the break-down period.

Goods access

The WTC Grenoble Convention Centre does not have a loading bay. For heavy deliveries, the goods lift is accessed via rue de la Frise between the World Trade Center Grenoble and the Business School (see the access map on the last page).

Deliverers must be AUTONOMOUS to ensure their services:

  • Bring appropriate equipment (tailgate, specific pallet truck, lift, …)
  • Send enough people

No handling assistance will be provided by the WTC Convention Centre.
Any deliveries that cannot be ensured in full autonomy will have to be resolved independently from the WTC Convention Centre.

Cleaning

Cleaning will be provided every day before the exhibition opens.
All necessary steps must be taken to ensure that no waste or refuse from stands is left obstructing the aisles at the end of each day.
Similarly, empty packaging must be removed; should the organizers have to remove any waste, the cost will be charged to the exhibitor.

Security and Insurance

The organizers decline all responsibility for any goods left unsupervised during build-up and the exhibition itself. We strongly advise exhibitors to take out civil liability insurance and to insure the goods presented at their stands against theft.
When the premises are closed they are protected by an alarm.
Exhibitors are informed that stands must be fitted in accordance with the security regulations laid out below.
Should operating machinery be used in the exhibition area, the exhibitor must send the “Declaration of Operating Machinery” form to the organizer at least 30 days before the event.
Exhibitors must be capable of providing proof that they hold civil liability insurance and theft insurance for the value of the exhibited goods.

WiFi Connection

WiFi internet is available throughout the entire Convention Centre.
Compatible devices: computer, personal digital assistant (PDA) and all WiFi 802.11a/b/g-enabled devices.
If you will need additional strong connection in the booth, please contact Congress Centre professional congress organizer.
On demand, wired connection can be also provided (special conditions might apply).

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