Exhibitors Guidelines2022-04-04T07:55:23+00:00

Exhibition in EuCNC 2022 & 6G Summit

The 2022 EuCNC & 6G Summit builds on putting together two successful conferences in the area of telecommunications: EuCNC (European Conference on Networks and Communications), supported by the European Commission, and the 6G Summit, originated from the 6G Flagship programme in Finland, one of the very first in its area. The conference is sponsored by the IEEE Communications Society and by the European Association for Signal Processing, and focuses on all aspects of telecommunications ranging from 5G deployment and mobile IoT to 6G exploration and future communications systems and networks, including experimentation and testbeds, and applications and services. It brings together cutting-edge research and world-renown industries and businesses, globally attracting in the last years more than 1 300 delegates from more than 40 countries all over the world, to present and discuss the latest results, and an exhibition with more than 70 exhibitors, for demonstrating the technology developed in the area, namely within research projects from EU R&I programmes.
The conference is intended to be held for in-person attendance, with some remote attendance components; however, given the COVID-19 pandemic, the conference format may change, since safety and well-being of all conference participants is our top priority. The conference has a not-for-profit organisation, hence, registration fees are as low as possible and all surplus will be made available in grants. Best Papers and Booth Awards will be granted. Accepted and presented papers for regular sessions will be published in the Conference Proceedings and submitted to IEEE Xplore and other Abstracting and Indexing (A&I) databases.
In parallel to the events, there will be a major exhibition, presenting a wide range of technologies, products and results from European Commission co-funded projects. Prominent research institutions, SMEs as well as large industries from Europe and other parts of the world will be showcasing at EuCNC & 6G Summit.
Exhibitions may address one or more Tracks, but they should be organised under a unified theme. Exhibitions are expected to show the demonstration of novel technologies and their application. Exhibitions are supposed to have at least one person present, at least during lunch and coffee breaks, in order to present the demonstration to attendees. A conference registration (R04 – Limited Conference Registration) is included in the fee paid for the exhibition stand, for 1 or 2 persons, respectively for 6 m2 or 12 m2 booths.
The Exhibition will be open during the entire conference, from June 7th to June 10th, 2022. Exhibitions proposals should be submitted via a specific registration form, available on the website. Proposers should provide information on the Title, Objective, Motivation and Background, Description, and associated Requirements. The proposal should be submitted by the deadline, 2022 Apr. 1st.

Venue

EuCNC & 6G Summit 2022 will be held from Tuesday, June 7th, to Friday, June 10th, at the Congress Centre of World Trade Center (WTC) in Grenoble. In the heart of the business district, the World Trade Center Grenoble Congress Centre benefits from all the benefits of a dynamic and welcoming environment.
Ideally located, the Convention Centre enjoys remarkable accessibility thanks to the immediate proximity of the train station, the highways and the connections with the airports of Lyon Saint- Exupéry and Geneva. It offers a true unity of places in the city centre around which gravitate intra- urban transport, hotel offer and proximity to the various places of animation.
The building’s modern architecture reflects the image of the Convention Centre: a space at the cutting edge of technology and adaptable to every demand. Fully integrated into its environment, it allows every visitor to enjoy the view of the chain of Belledonne or the Bastille, and to enjoy clear spaces, bathed by daylight. These spaces, from 35 to 1 200 m2 configurable according to your projects, are all equipped with video projectors, sound and have free WiFi access.

Exhibitions proposals should be submitted via a specific form, available below, by the deadline, 2022 Apr.1st

The conference will take place in the Atrium and Auditorium which will host the technical session, exhibition space, coffee breaks and all other technical events.

Contact & Exhibition/Conference Location:
CENTRE DE CONGRÈS DU WOLRD TRADE CENTER
5 – 7, place Robert Schuman
BP 1521 – 38025 GRENOBLE
Tel. + 33 (0)4.76.28.28.80
Fax. + 33 (0)4.76.28.27.95

Information about booths

Exhibition booths will be available at EuCNC & 6G Summit 2022 for projects and research labs or industries. Regarding exhibition booths, standard format exhibition stands are planned, in the size of 6 m2 and 12 m2. The fees for each exhibitor type for the basic standard booth of 6m2 (a booth of 12 m2 requires to pay 2 fees), are:

Project Exhibitor Fee1: 1,100 € (excl. VAT)

  • Joint EuCNC & 6G Summit 2022 exhibition
  • 6 m² basic exhibition booth
  • 1 complimentary EuCNC & 6G Summit Limited Conference registration (R04)
  • Logo in conference program and other marketing channels
  • Logo in conference website, webcasting platform, and social networks pages (with link to project website)
  • The webcasting platform includes one information screen per exhibitor (with logo, description, product, documents…), personal area for each exhibitor, up to 5 employee profiles and functions for networking and interaction with event attendees (appointments booking, chat & video chat, leads dashboard).

Commercial Exhibitor Fee1: 2,200 € (excl. VAT)

  • Joint EuCNC & 6G Summit 2022 exhibition
  • 6 m² basic exhibition booth
  • 1 complimentary EuCNC & 6G Summit Full Conference registration (R03)
  • Logo in conference program and other marketing channels
  • Logo in conference website, webcasting platform, and social networks pages (with link to project website)
  • The webcasting platform includes one information screen per exhibitor (with logo, description, product, documents…), personal area for each exhibitor, up to 5 employee profiles and functions for networking and interaction with event attendees (appointments booking, chat & video chat, leads dashboard).

 Exhibitors (extra passes) Fee1: 350 € (excl. VAT)

Only if project or commercial exhibitor fee is acquired.

  • Access to joint EuCNC & 6G Summit 2022 exhibition
  • Workshops/Tutorials Lunch, Workshops/Tutorials Coffee Break, Conference Lunch, Conference Coffee Break and Welcome Reception included.

 1All rates are given in Euros, VAT excluded (currently at 20% for French companies and 0% for other companies)

 

Characteristics included in the 6m2 exhibition booth :

 Structure made out of melamine panels: (W: 1 m and H: 2.30 m)

  • Stiffeners
  • Spotlight rail (with 3 LED spotlights)
  • Sign A4
  • Furniture (1 table, 2 chairs and 1 garbage)
  • 3kW electric output

Characteristics included in the 12m2 exhibition booth :

 Structure made out of melamine panels: (W: 1 m and H: 2.30 m)

  • Stiffeners
  • Spotlight rail (with 3 LED spotlights)
  • Sign A4
  • Furniture (2 tables, 4 chairs and 1 garbage)
  • 3kW electric output

Stands, poster panels and POS displays must not exceed 2.4m in height.

Stands must not obstruct the aisles. Product floor loadings must not exceed 500kg/m2. Displays may not be fixed directly to the external walls, partition walls and columns of the Convention Centre. Please bring your own displays.

Picture stand (2m x 3m) non contractual

Additional equipment will be available for lease from the conference venue, including additional furniture, decoration, lighting and technical equipment. The offer will be available after validation of your registration by our team.

Exhibition Area

The exhibition will take place in the Convention Centre Atrium, on the 1st floor.
Please refer to the following exhibition map.

The exhibition can be accessed via escalators and lifts from the WTC Grenoble entrance hall. A goods lift is available for the delivery of heavy objects.

A freight elevator ensures the delivery of larger materials. Dimensions of the freight elevator = L: 2 m / H: 2 m / P: 5.50 m / Maximum load: 1 800 kg
Access to the freight elevator is via rue de la Frise, between the World Trade Center Grenoble and the Ecole Supérieure de Commerce.

General information on setting up and dismantling booth

EXHIBITION OPENING HOURS

The exhibition will be open from Wednesday, June 8th, 08h30, until Friday, June 10th, 13h00.

Wednesday 8th June                                                 08:30 h – 18:00 h
Thursday 9th June                                                      08:30 h – 18:00 h
Friday 10th June                                                         08:30 h – 13:00 h

BUILD-UP – BREAK-DOWN – IN PROGRESS

The exhibition spaces will be made available to exhibitors on set up by exhibitors who have hired a stand: Monday, June 6th, and Tuesday, from 08h00 to 18h00.
Exhibitors must take all necessary measures so that their space is fully installed by June 7th, at 18h00.
The exhibition spaces must be vacated June 10th, between 13h00 and 18h00. Complete dismantling must be done by 18h00.

DELIVERY AND PICK-UP

The delivery of packages and materials must be made from June 1st, from 8h30 to 16h30 and no later than June 3rd before 16h30. All packages delivered must bear the following address:

Congrès EUCNC & 6G Summit 2022
Name of the exhibitor and your stand/company name
Centre de congrès du WTC Grenoble
1er étage
5 – 7, place Robert Schuman
38000 GRENOBLE

The deliverers must drop off the packages at the exhibition venue, which is on the 1st floor of the building, accessible by freight elevator and lift, otherwise the packages will be refused.
All packages must be collected by the end of the break-down period.

GOODS ACCESS

The WTC Grenoble Convention Centre does not have a loading bay. For heavy deliveries, the goods lift is accessed via rue de la Frise between the World Trade Center Grenoble and the Business School (see the access map on the last page).
Deliverers must be AUTONOMOUS to ensure their services:
–  Bring appropriate equipment (tailgate, specific pallet truck, lift, …)
–  Send enough people

No handling assistance will be provided by the WTC Convention Centre.
Any deliveries that cannot be ensured in full autonomy will have to be resolved independently from the WTC Convention Centre.

CLEANING

Cleaning will be provided every day before the exhibition opens.
All necessary steps must be taken to ensure that no waste or refuse from stands is left obstructing the aisles at the end of each day.
Similarly, empty packaging must be removed; should the organizers have to remove any waste, the cost will be charged to the exhibitor.

SECURITY AND INSURANCE

The organizers decline all responsibility for any goods left unsupervised during build-up and the exhibition itself. We strongly advise exhibitors to take out civil liability insurance and to insure the goods presented at their stands against theft.
When the premises are closed they are protected by an alarm.
Exhibitors are informed that stands must be fitted in accordance with the security regulations laid out below.
Should operating machinery be used in the exhibition area, the exhibitor must send the “Declaration of Operating Machinery” form to the organizer at least 30 days before the event.
Exhibitors must be capable of providing proof that they hold civil liability insurance and theft insurance for the value of the exhibited goods.

WIFI CONNECTION

WiFi internet is available throughout the entire Convention Centre.
Compatible devices: computer, personal digital assistant (PDA) and all WiFi 802.11a/b/g-enabled devices.
If you will need additional strong connection in the booth, please contact Congress Centre professional congress organizer.
On demand, wired connection can be also provided (special conditions might apply).

Contact

Exhibition proposals and registration
Proposals should be submitted by the deadline, 2022 Apr. 1st, to the EuCNC organising committee via a specific registration form available on the website.
Extras and special requests
Eve’n Concepts
eucnc22@evenconcepts.fr
+33 6 98 56 53 99

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