Policy

Author’s Registration

Accepted and presented papers in Regular Sessions will be published in the 2021 Joint EuCNC & 6G Summit Conference Proceedings and submitted to IEEE Xplore as well as other Abstracting and Indexing (A&I) databases.

Accepted and presented papers in Poster Sessions, Special Sessions and Workshops will be published in the 2021 Joint EuCNC & 6G Summit Conference Proceedings, but neither submitted to IEEE Xplore nor to other Abstracting and Indexing (A&I) databases.

Authors must register prior to submission of the final version of the paper (deadline 2021 Apr. 23rd).

Each accepted paper must have at least one author (the presenting author) registered with an “Presenting Author of Regular Paper” Registration, even if the author is a student.

For authors presenting multiple regular papers, one registration is valid for one person; however, it can cover up to three (3) regular papers on which the person who is registered is an author or co-author.

Each author/co-author wishing to attend the conference must be registered.

Each paper must be presented by an author/co-author at the conference, unless TPC Co-Chairs grant permission for a substitute presenter.

The conference organisers reserve the right to exclude a paper from distribution after the conference, if the paper is not presented at the conference.

Workshops Registration Policy

A Workshop paper is not included in the 3 papers covered by the conference Author registration fee.

If a Workshop paper presenter wishes to attend the whole conference, he/she has also to register for the conference at the applicable rate.

All participants and speakers in Workshops, regardless of the nature of their presentation, including organisers, must pay the registration fee.

The Workshop Student Registration is not valid as an Author Workshop Registration.

Special Sessions Registration Policy

All participants and speakers in Special Sessions, regardless of the nature of their presentation, including organisers, must pay the registration fee.

Cancellation Policy

Registration is binding.  Amendments to the registration package (for example, adding Workshops/Tutorials or Guest Registration) are possible and should be completed directly in the registration system by logging into the registration account.

Notifications and cancellations must be made in writing by e-mail to  secretariat-joint-eucnc-6g-summit@leading.pt

Cancellations will be accepted until 2021 May 7th with a refund of all paid fees, less an administration charge of 50 €.

After 2021 May 7th no refunds will be given and the fees will be fully charged.

If unable to attend, the registered person may substitute someone else from the same institute/organisation by sending a notification to secretariat-joint-eucnc-6g-summit@leading.pt

Force Majeure & Health Related Issues

Should there occur an insuperable obstacle related to a registered person’s health, the refund fee will be made in full, less an administration charge of 50€.  An official and original medical certificate must be presented within two (2) weeks of the cancellation notification.  The organisers recommend an all-inclusive travel insurance.

Cancellation must be made in writing by e-mail to secretariat-joint-eucnc-6g-summit@leading.pt

Contact Information

If you have any questions concerning registration, please contact secretariat-joint-eucnc-6g-summit@leading.pt.

Data Handling Ethics

Joint EuCNC & 6G Summit collects personal information from participants, on the strict basis of collecting only data required for registration purposes.  These data are not given to third parties, and are used solely for the purposes of the conference series organisation.

Joint EuCNC & 6G Summit collects general photos and videos of participants during the conference, for dissemination purposes, posting these photos and videos at the conference public website and on the conference’s social media channels, as well as in conference press materials published online or in print.

Joint EuCNC & 6G Summit is a conference organised under the European Union’s guidelines on protection of personal data, namely concerning:

  • the “right to be forgotten” – a participant can request the conference organisers to delete his/her information after the conference has finished;
  • easy access to one’s data – a participant can request from the conference organisers a copy of his/her information;
  • the right to know when one’s data has been hacked – conference organisers commit to inform participants in the eventual case of data being hacked by someone;
  • data protection by design and by default – files with participants’ data are stored in secured computers, and the usual secure access procedures are followed.

Event Conduct and Safety Statement Language

IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thoughtprovoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events.
IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others.
IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to  eventconduct@ieee.org.