Exhibitors Guidelines

EXHIBITION IN EUCNC 2026 & 6G SUMMIT

The 2026 European Conference on Networks and Communications & 6G Summit builds on putting together two successful conferences: EuCNC, in its 35^th edition of a series, supported by the European Commission; the 6G Summit, in its 8^th edition, originated from the 6G Flagship programme in Finland, one of the very first in its area. The conference is sponsored by the IEEE Communications Society (ComSoc), the European Association for Signal Processing (EURASIP) and the European Association on Antennas and Propagation (EurAAP). The conference addresses various aspects of Beyond 5G and 6G communications systems and networks. It brings together cutting-edge research and world-renown industries and businesses, globally attracting in the last years close to 1000 delegates from more than 40 countries all over the world, to present and discuss the latest results, and an exhibition with more than 70 exhibitors, for demonstrating the technology developed in the area, namely within research projects from EU programmes.
In parallel to the technical sessions, there will be a major exhibition, extending for the entire main conference days, from June 2 ^nd to June 5 ^th , presenting a wide range of technologies, products and results from projects (not only co-funded by the European Commission but also from other international and national agencies). Prominent research institutions, SMEs, as well as large industries from Europe and other regions of the world will be showcasing at EuCNC & 6G Summit.

Framework

Exhibitions and Demos proposals are invited in all Tracks:

• AI4C – AI/ML Solutions for Communications
• AIU – Applications, IoT, Use cases
• CMP – Components, Microelectronics & Photonics
• NET – Network Softwarisation
• NVS – Next-Generation Visions & Sustainability
• OPE – Operational & Experimental Insights
• PHY – Physical Layer and Fundamentals
• SAQ – Security Aspects and Quantum Communications
• WOS – Wireless, Optical and Satellite Networks

Exhibitions and Demos may address one or more Tracks, but they should be organised under a unified theme.  Exhibitions and Demos are expected to show the demonstration of novel technologies and their application.
Exhibition booths of 6 m² or 12 m² will be located in the main hall where coffee and lunch breaks will be held, and are supposed to have at least one person present, at least during breaks, in order to present the demonstration to attendees.  Exhibitions and Demos will extend for the entire main conference days.

Important Details

The proposal must be submitted until the deadline on 2026 Mar. 27.

Exhibitions and Demos proposals should be submitted via the dedicated Online Form.  Proposers should provide information on the Title, Objective, Motivation and Background, Description, and associated Requirements.  In case of any problems with the online submission form, please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt. Exhibitions and Demos proposals should be submitted via the dedicated Online Form.  Proposers should provide information on the Title, Objective, Motivation and Background, Description, and associated Requirements.  In case of any problems with the online submission form, please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt.

Exhibitors can also apply for a Pitch at the Speakers Corner, to be held during coffee breaks, via the dedicated Online Form.
Exhibitions and Demos proposals will be evaluated according to the following criteria:

• Relevance
• Timeliness
• Technical content
• Novelty
• Overall Recommendation

A Best Demo Award will be issued.

Registration

An exhibitor conference registration, R-5-E – Exhibitor Registration, is included in the fee paid for the exhibition, for 1 or 2 persons, respectively for 6 m² or 12 m² booths.

Framework

Poster Booth proposals are invited in all Tracks:

• AI4C – AI/ML Solutions for Communications
• AIU – Applications, IoT, Use cases
• CMP – Components, Microelectronics & Photonics
• NET – Network Softwarisation
• NVS – Next-Generation Visions & Sustainability
• OPE – Operational & Experimental Insights
• PHY – Physical Layer and Fundamentals
• SAQ – Security Aspects and Quantum Communications
• WOS – Wireless, Optical and Satellite Networks

Poster Booths may address one or more Tracks, but they should be organised under a unified theme.  Poster Booths are expected to show posters addressing novel technologies and their application.  Poster Booths will enable projects, research teams and other researchers to show their early stage work.
Poster Booths will be in dedicated poster walls located in the main hall where coffee and lunch breaks will be held, and are supposed to have at least one person present, at least during breaks, in order to present the posters to attendees.  Poster Booths will extend for the entire main conference days.

Important Details

The proposal must be submitted until the deadline on 2026 Mar. 27.
Poster Booths proposals should be submitted via the dedicated Online Form.  Proposers should provide information on the Title, Objective, Motivation and Background, and Description.  In case of any problems with the online submission form, please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt.
Poster Booths proposals will be evaluated according to the following criteria:

• Relevance
• Timeliness
• Technical content
• Novelty
• Overall Recommendation

A Best Poster Booth Award will be issued.

Registration

Conference registration is not included in the fee paid for the booth, and the presenter is required to register with either R-1-F – Full Registration or R-2-L – Limited Registration levels, each Poster Booth being required to be associated with one registration (which cannot cover more than one of these booths).

Framework

SMEs Demos proposals are invited in all Tracks:

• AI4C – AI/ML Solutions for Communications
• AIU – Applications, IoT, Use cases
• CMP – Components, Microelectronics & Photonics
• NET – Network Softwarisation
• NVS – Next-Generation Visions & Sustainability
• OPE – Operational & Experimental Insights
• PHY – Physical Layer and Fundamentals
• SAQ – Security Aspects and Quantum Communications
• WOS – Wireless, Optical and Satellite Networks

SMEs Demos are an opportunity for companies to show their products to the conference audience and beyond (i.e., via the conference communication activities, these demos will be shown to a wider audience).  They can include demos from technical products and services, research projects, and collaborations with external partners (e.g., industrial or governmental), among others.  This is an opportunity for companies to showcase demos and innovations to researchers worldwide as well as to industry leaders, increasing the visibility of their work and enabling networking around it.
SMEs Demos booths will be located in the main hall where coffee and lunch breaks will be held, and are supposed to have at least one person present, at least during breaks, in order to present the demonstration to attendees.  SMEs Demos will extend for the entire main conference days.

Important Details

The proposal must be submitted until the deadline on 2026 Mar. 27.
SMEs Demos proposals should be submitted via the dedicated Online Form.  Proposers should provide information on the Title, Objective, Motivation and Background, Description, and associated Requirements.  In case of any problems with the online submission form, please contact please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt.
SMEs Demos can also apply for a Pitch at the Speakers Corner, to be held during coffee breaks, via the dedicated Online Form.
SMEs Demos proposals will be evaluated according to the following criteria:

• Relevance
• Timeliness
• Technical content
• Novelty
• Overall Recommendation

A Best SME Demo Award will be issued.

Registration

One exhibitor conference registration, R-5-E – Exhibitor Registration, is included in the fee paid for the booth.

Framework

Universities Demos proposals are invited in all Tracks:

• AI4C – AI/ML Solutions for Communications
• AIU – Applications, IoT, Use cases
• CMP – Components, Microelectronics & Photonics
• NET – Network Softwarisation
• NVS – Next-Generation Visions & Sustainability
• OPE – Operational & Experimental Insights
• PHY – Physical Layer and Fundamentals
• SAQ – Security Aspects and Quantum Communications
• WOS – Wireless, Optical and Satellite Networks

Universities Demos are an opportunity for academics and students to show their work to the conference audience and beyond (i.e., via the conference communication activities, these demos will be shown to a wider audience).  They can include demos from research projects, Ph.D. (and M.Sc.) theses, and collaborations with external partners (e.g., industrial or governmental), among others.  This is an opportunity for research groups to showcase demos and innovations to researchers worldwide as well as to industry leaders, increasing the visibility of their work and enabling networking around it.
Universities Demos booths will be located in the main hall where coffee and lunch breaks will be held, and are supposed to have at least one person present, at least during breaks, in order to present the demonstration to attendees.  Universities Demos will extend for the entire main conference days.

Important Details

The proposal must be submitted until the deadline on 2026 Mar. 27.
Universities Demos proposals should be submitted via the dedicated Online Form.  Proposers should provide information on the Title, Objective, Motivation and Background, Description, and associated Requirements.  In case of any problems with the online submission form, please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt.
Universities Demos can also apply for a Pitch at the Speakers Corner, to be held during coffee breaks, via the dedicated Online Form.
Universities Demos proposals will be evaluated according to the following criteria:

• Relevance
• Timeliness
• Technical content
• Novelty
• Overall Recommendation

A Best University Demo Award will be issued.

Registration

The booth registration is complimentary, but presenters have to register to the conference.  A University Demo requires the presenter to register with either R-1-F – Full Registration or R-2-L – Limited Registration levels.  Each University Demo requires to be connected to a single registration with the limitation on one booth per person.

Framework

The conference will host Exhibitions and Demos, Universities Demos, and SMEs Demos, for the entire main conference days, in the main hall where coffee and lunch breaks will be held, where, at least during the breaks, exhibitors will have the opportunity to interact with attendees.
In order to increase the visibility of all exhibitions and demos, exhibitors are given the opportunity to apply for a Pitch at the Speakers Corner, with a targeted duration of 5 minutes, to be held during breaks, therefore, having one more means to reach the audience.  The Speakers Corner will have a screen, microphone and an elevated stage, so that speakers can share their views with the audience.

Important Details

The proposal must be submitted until the deadline on 2025 Mar. 27.
Exhibitors (from Exhibitions and Demos, Universities Demos and SMEs Demos) can apply for a Pitch via the dedicated Online Form.  In case of any problems with the online submission form, please contact eucnc6gs-exhibitors@grow.tecnico.ulisboa.pt.
Presenters should provide their presentation as a *.pptx or *.pdf file, at least one week before the start of the conference, to give organisers enough time to prepare the area and test the equipment.  The presentation file should be submitted to exhibit.eucnc6gs@gmail.com.

Registration

All participants in the Speakers Corner, regardless of the nature of their presentation, must pay the registration fee and have a booth in the conference.

CONFERENCE VENUE

Description

The 2026 EuCNC & 6G Summit will take place at FYCMA.  FYCMA is the Trade Fairs and Congress Center of Málaga, an events and exhibition venue located in Málaga, which has become a key business hub in Southern Europe, driving the economy, employment, and Málaga’s positioning as a business and technology destination.

FYCMA has a total area of 60 000 m² and 19 500 m² of exhibition space, making it a versatile venue capable of hosting any type of event.  Its functional and contemporary design, which combines Málaga’s maritime tradition with 21^st century innovation, offers a wide variety of spaces that allow the venue to host events with more than 20 000 participants.
Two exhibition halls, two auditoriums, two conference rooms, one exhibition hall, sixteen multipurpose rooms, three dining areas, and free parking for 1 200 vehicles, among other facilities, make up the infrastructure needed to meet any logistical and organisational requirements.

Venue Address

FYCMA, is located at:

Palacio de Ferias y Congresos
Av. de José Ortega y Gasset 201
Cruz de Humilladero
29006 Málaga

Entrance and Plan

The building has one main entrance, as indicated below:

Accessibility

FYCMA is one of Spain’s major event venues, located in the western part of Málaga with convenient access from the airport, the city centre, and main transport routes.  FYCMA is fully accessible for visitors with reduced mobility, including, wheelchair-accessible entrances, accessible restrooms and dedicated accessible parking spaces.

Parking

FYCMA offers large on-site parking, with space for approximately 1 200 vehicles:

• Located directly at the venue.
• Suitable for cars, event staff, exhibitors, and visitors.
• Often supplemented with additional designated parking during major events.

How to get there

The venue is designed to accommodate mobility needs comfortably.

• From Málaga – Costa del Sol Airport:
  • The airport is located around 9 km from FYCMA.
  • By car (7–12 minutes):
    • Follow MA-21 → A-7, take the exit toward Ortega y Gasset / MA-401 and follow signs to FYCMA.
  • By public transport:
    • Train + Bus: Take the Cercanías train to Málaga city, then EMT bus lines connecting to the venue.
    • Taxi or ride-hailing: Widely available at the airport and takes approximately 10 minutes.
  • From Málaga María Zambrano Train Station:
    • The main railway station is about 10 minutes by car from FYCMA
  • From Málaga City Centre:
    • EMT Bus Lines serving FYCMA:
      • Line 4
      • Line 19
      • Line 20

EXHIEXHIBITION

Exhibition Set-up, Dismantling and Opening Hours

All hours are indicated local time (CEST).

• Set-up Period
  • Monday, 1 June: 16:00 – 21:00
  • Tuesday, 2 June: 08:00 – 10:00
• Exhibition Period
  • Tuesday, 2 June: 10:30 – 18:00 (Welcome Reception 18:00 – 22:00)
  • Wednesday, 3 June: 09:00 – 19:00
  • Thursday, 4 June: 09:00 – 19:30
  • Friday, 5 June: 09:00 – 11:30
• Dismantling Period
  • Friday, 5 June: 11:30 – 15:00

Exhibition Set-Up

• The exhibition set-up and dismantling will be coordinated by Keynote PCO, who will be availableth roughout the event to assist with any queries
• Booth installation is scheduled as follows: Monday, 1 June from 16:00 to 21:00, and Tuesday, 2 June from 08:00 to 10:00. All booths must be fully completed by 10:30 on Tuesday
• Booth allocation will be confirmed by the organisers and communicated to exhibitors in advance of the event

Exhibition Dismantling & Booth Removal

• The dismantling of the exhibition will be coordinated by Keynote PCO, who will be available throughout the conference to assist with any queries
• Booths must be dismantled and removed on Friday, 5 June, from 11:30 to 15:00. Under no circumstances may booths be removed earlier or outside of these scheduled times. Exhibitors are kindly requested to respect the official programme and wait until the close of the congress before beginning dismantling.

Important: Exhibitors must ensure that no waste or materials are left behind. Any associated disposal costs will be charged accordingly.

Floor Plan

The exhibition will take place on the ground floor (Level 0) of FYCMA.  This area will also host coffee breaks, lunches and the Welcome Reception.  The schematic below presents the possible booths layout and organisation of the exhibition.

Fees

Exhibition booths will be available at 2026 EuCNC & 6G Summit for projects, universities and research labs, companies, SMEs and industries.  The available booth formats include regular exhibition stands in sizes of 6 m² and 12 m²; additionally, smaller booths of 1.5 m² and poster booths are also offered.  The configuration of each booth type is given below.

The fees for each booth type and exhibitor category are as follows:

1 – R&I projects directly funded by European Commission programmes.
2 – R&I projects funded by other international programmes or national ones.
3 – all other booths.

Booth assignments and locations will be determined by the organiser.

Regular Booth

The standard exhibition booths (6 m² and 12 m²) include:

• Modular booth structure with aluminium profiles and melamine white panels (2.6 m height)
• Fascia nameboard on all open sides wider than 2 m, displaying the company name in black lettering
• One LED spotlight per 2 linear metres of stand frontage
• 5.5 kW electrical supply, including two single-phase Schuko sockets
• Fire-resistant carpet flooring
• Furniture package:
  • 6 m² booth: 1 table and 2 chairs
  • 12 m² booth: 2 tables and 4 chairs

6 m² booth layout

12 m² booth layout

Small (SMEs & Universities) Booth

Small booths include:

• Back wall constructed from aluminium profiles with white melamine panels (2.6 m height)
• Fascia nameboard displaying the company name
• One LED spotlight with arm
• One power outlet (500 W)
• Furniture package: 1 table and 1 chair

Small booths will be arranged in rows:

Poster Booth

The Poster Booth includes:

• One white panel (1 m width × 2.6 m height)
• Recommended poster size: A0

Poster Booth layout:

Poster booth layout

Electricity

A standard connection to the electricity grid is provided (limited 5.5kW for Regular Booths and 500W Small Booths) and is included in the rental fee. However, we kindly advise bringing or ordering sufficient extension cords and junction boxes with you so that you can connect to the electricity grid easily.
In case a specific power connection is required for your demo, please contact the Technical Team at Keynote PCO: exhibition@eucnckeynotepco.eu to arrange the details.

Connectivity

Exhibitors can request fixed Ethernet connectivity to the Internet as well as to the private 5G network to be deployed in the exhibition area. Both services will have a cost. Formal requests should be included in the online application form before the deadline; however we appreciated an early informal communication on this service or any other specific need (spectrum, outdoor demos, etc.) to exhibition@eucnckeynotepco.eu.
Note that additional services will have a cost.

Access and Registration

Each participant of the exhibition is required to register at the conference, including the complimentary registrations available with a booth rental. Registration of the participants will be possible after receiving the confirmation for the booth rental and will be done via the conference registration system. More details
will be provided later.
A conference registration (R-5-E– Exhibitor Registration) is included in the fee paid for the exhibition booth, for 1 or 2 persons, respectively for 6m² or 12m² booths. Similarly, for an SME Demo a single registration (R-5-E– Exhibitor Registration) is included in the fee. All other participants need to register and pay the registration fee.

BOOTHS UPGRADES, BRANDING, ADDITIONAL FURNITURE & AV

➢ Stand branding, additional structures, AV (screens) – View our Branding & AV Catalogue
Booking Deadline: 30th April
➢ Additional furniture and other equipment – View Our Full Furniture Catalogue
Booking Deadline: 15th

To order your branding, additional furniture and AV, please contact our partner EXPO IMAGEN:
Carla Slaughter
EXPO IMAGEN
+(34) 655 819 340 | +(34) 951 819 340
carla@expoimagen.com | hola@expoimagen.com
www.expoimagen.com

For further questions regarding your booth, additional space requirements or any other services as wired internet, please contact Kasia Mahony at exhibition@eucnckeynotepco.eu

DELIVERIES

GENERAL TERMS AND CONDITIONS OF THE PALACIO DE FERIAS Y CONGRESOS DE MÁLAGA FOR THE SHIPMENT, STORAGE AND COLLECTION OF GOODS FOR EVENTS

1. DATES AND OPENING HOURS
The Palacio de Ferias y Congresos de Málaga (hereinafter, “FYCMA”) shall be available to receive and store, in its main warehouse, the goods of the exhibitors from three (3) working days prior to the event date.
Goods shipped prior to this period shall not be accepted.

2. LABELLING OF GOODS
FYCMA acts solely as the physical receiving point for shipments. The exhibitor shall be deemed the actual consignee of the goods. Accordingly, all goods must be correctly labelled with the following information:

• Event name
• Company name and Tax Identification Number (NIF) of the recipient
• Event date
• Total number of packages
• Sender, contact person and telephone number
• Stand number and name (if applicable)
• “Attn: Event Sales Representative”

Shipping address:
Palacio de Ferias y Congresos de Málaga
(Muelle de Carga y Descarga)
Av. José Ortega y Gasset, 201
29006 – Málaga

3. RECEPTION OF GOODS FROM OUTSIDE THE EUROPEAN UNION (CUSTOMS PROCEDURES)
The importing company shall be solely responsible for all costs arising from the importation, including but not limited to VAT, customs duties, and any other charges, as well as for the correct processing of customs documentation and any delays resulting from missing information or errors in the importer’s details. Under no circumstances shall FYCMA be liable for such costs or procedures.
The exhibitor receiving the goods must provide the supplier/shipping company with the following fiscal information in order to correctly complete the import customs declaration (DUA) in their name:

• Company name
• Tax Identification Number (NIF)
• Fiscal address
• Contact person and telephone number (for customs clearance authorization

4. UNLOADING OF GOODS
FYCMA shall not be responsible for the unloading of goods. The exhibitor shall notify the transport company accordingly.

5. CARTS AND PALLET TRUCKS
FYCMA provides a limited number of mechanical resources for hire to transport materials. Such equipment shall not be operated by untrained or unauthorized personnel. Should any exhibitor require a customised service, they must consult the designated FYCMA event manager – Contact: erequena@fycma.com

6. COLLECTION OF GOODS
Upon conclusion of the event, materials must be removed or stored in the main warehouse and collected within forty-eight (48) hours (or two (2) working days) thereafter. If the goods are not collected within this timeframe, FYCMA shall assume that the exhibitor has abandoned the goods and shall proceed with their
disposal.

Goods must be properly labelled with the following information:
• Transport company collecting the materials
• Stand number and name (if applicable)
• Destination address
• Total number of packages
• Contact person and telephone number

FYCMA does not provide packing materials; therefore, the exhibitor shall be responsible for adequately packing their materials prior to deposit in the warehouse.
Goods shall not be released unless the transport company presents a delivery note duly completed with the aforementioned information.

7. DISCLAIMER OF LIABILITY
FYCMA provides the receiving and storage service as logistical support to the event organizer and exhibitor.
Notwithstanding the foregoing, FYCMA shall not assume any liability for the goods deposited in its facilities.
The exhibitor shall retain sole responsibility for the custody, control and safekeeping of the goods throughout the entire process.

GENERAL RULES & DISCLAIMERS

Please refer to the document “EuCNC & 6G Summit 2026 – Exhibition Terms & Conditions”.

TERMS OF PAYMENT

Please refer to the document “EuCNC & 6G Summit 2026 – Exhibition Terms & Conditions”.