Author Registration Policy
Accepted and presented papers in Regular Sessions will be published in the EuCNC’2018 Conference Proceedings and submitted to IEEE Xplore as well as other Abstracting and Indexing (A&I) databases.
Authors must register prior to submission of the final version of the paper (deadline
2018, Apr. 27th), registration being non-refundable.
Authors of papers in Special Sessions, as well as of Posters Sessions, are required to fulfil the same conditions as authors of papers in Regular Sessions, i.e., papers for Regular Sessions, Special Sessions and Posters Sessions have the same registration policy.
At least one author of an accepted paper must register as Full or Limited Registration, even if the author is a student. For authors presenting multiple papers, one registration is valid for one person; however, it can cover up to three (3) papers on which the person who is registered is an author or co-author.
Each author/co-author wishing to attend the conference must be registered.
Each paper must be presented by an author/co-author at the conference, unless the TPC Chair grants permission for a substitute presenter.
The conference organisers reserve the right to exclude a paper from distribution after the conference, if the paper is not presented at the conference.
Workshops Registration Policy
A Workshop Registration is mandatory for each accepted workshop paper. A workshop paper is not included into the 3 papers covered by the conference registration fee. If a workshop presenter wishes to attend the whole conference, he/she has also to register for the conference at the applicable rate.
All participants and speakers in the Workshops, regardless of the nature of their presentation, including organisers, must pay the registration fee.
The workshop student registration is not valid as an author registration for workshop.
Authors of workshops papers must register prior to the submission of workshops final papers.
Special Sessions Registration Policy
Authors of papers in Special Sessions are required to fulfil the same conditions as authors of papers in Regular Sessions, i.e., papers for Regular Sessions and Special Sessions have the same registration policy.
All participants and speakers in the Special Sessions, regardless of the nature of their presentation, including organisers, must pay the registration fee.
Registration is binding. Amendments to the registration package (for example adding Workshops/Tutorials pass or Guest Registration) are possible and should be completed directly in the registrations system by logging into the registration account. The fee for any amendment is 10 €/ registration. Notifications and cancellations must be made in writing by e-mail to email@example.com.
Cancellations will be accepted until 2018 May 4th with a refund of all paid fees, less an administration charge of 50 €.
After 2018 May 4th no refunds will be given and the fees will be charged fully.
If unable to attend, the registered person may substitute someone else from the same institute/organisation by sending a notification to firstname.lastname@example.org.
Force Majeure, health related issues:
Should there occur an insuperable obstacle related to a registered person’s health, the refund fee will be made in full, less an administration charge of 50€. Cancellation must be made in writing (by e-mail) to email@example.com. An official and original medical certificate must be presented within two (2) weeks of the cancellation notification. The organizers recommend all-inclusive travel insurance.
If you have any questions concerning registration, please contact firstname.lastname@example.org.
The organizers hold the right for price changes.
Data Handling Ethics
EuCNC collects personal information from participants, on the strict basis of collecting only data required for registration purposes. These data are not given to third parties, and are used solely for the purposes of the conference series organisation.
EuCNC collects general photos and videos of participants during the conference, for dissemination purposes, posting these photos and videos at the conference public website and on the conference’s social media channels, as well as in conference press materials published online or in print.
EuCNC is a conference organised under the European Union’s guidelines on protection of personal data, namely concerning:
- the “right to be forgotten” – a participant can request the conference organisers to delete his/her information after the conference has finished;
- easy access to one’s data – a participant can request from the conference organisers a copy of his/her information;
- the right to know when one’s data has been hacked – conference organisers commit to inform participants in the eventual case of data being hacked by someone;
- data protection by design and by default – files with participants’ data are stored in secured computers, and the usual secure access procedures are followed.