Authors Guidelines

Paper Submission

High-quality papers, in double-column IEEE format and not exceeding 5 pages, are invited (one extra page is allowed, at a charge; visit the Registration page for further information).

The conference language is English.

Papers should present the Scientific, Technical and Visionary Research work, and must highlight the novelty as well as actual or expected impact.

All papers using the IEEE Template must be submitted online, as a PDF document. Paper submission is open to all researchers independently of being associated to European Framework projects.

It is a condition of submitting a paper that:

1 – the list of authors is not changed after the paper has been submitted for review;

2 – following acceptance of papers, authors act on feedback and comments provided by the TPC, prior to submitting the final paper for publication;

3 – presenters act on feedback provided by their Session Chair to ensure high quality presentations;

4 – presenters register and pay the participant’s fee by the deadline prior to submitting the final version of the paper.

All papers are anonymously reviewed by the Technical Programme Committee (TPC) (i.e., authors are not aware of who the reviewers were).

A notification of acceptance will be sent to the authors.

The Organising Committee may only communicate with the author who submitted the paper, and not with all authors.

Papers will be evaluated according to the following criteria:
– Relevance and timeliness
– Technical content and scientific rigour
– Novelty and originality
– Quality of presentation
– Overall Recommendation

Final papers are subject to editorial review and a quality check.

Papers not selected for oral presentation may be accepted for presentation in poster sessions.

Steps to Submit a Paper

1 – Papers should be in English, and should follow the IEEE Template (in Word and LaTeX formats), not exceeding 5 double-column pages. Authors must also submit an IEEE Copyright Form (see policy here) when uploading the final version of the paper.

2 – Submit your paper using the EDAS system (according to the links below).  Only PDF files with all fonts embedded are accepted. Your submitted PDF file and registered EDAS account of a paper must list the same author(s), title and abstract. Papers where the PDF and EDAS account do not match the author(s), title, and/or abstract will be withdrawn by the Technical Program Co-Chairs.

3 – You can review the paper and resubmit it up to the deadline. Only the last version submitted before the deadline is reviewed. Please note that once a paper has been allocated to the Technical Programme Committee for review, it is no longer possible to resubmit it.

4 – Links to submit a paper according to tracks:

PHY – Physical Layer and Fundamentals:

RAS – Radio Access and Softwarisation:

WOS – Wireless, Optical and Satellite Network:

NET – Network Softwarisation:

APP – Application Areas and Services:

OPE – Operational & Experimental Insights:

Steps for Accepted Papers

1 – If the paper is accepted, the authors need to upload the final version of the paper by the deadline.

2 – Each accepted paper requires at least one non-refundable full registration before the deadline prior to submission of the final version of the paper (check the Registration page). The Conference Registration Policy should be checked by authors prior to submission.

3 – Do not delay in making VISA arrangements for entry into the European Union if needed. Such arrangements are the responsibility of attendees and other participants, and may take up to several weeks.

4 – Accepted and presented papers will be published in the Conference Proceedings and submitted to IEEE Xplore as well as other Abstracting and Indexing (A&I) databases.

5 – The paper must be presented by an author of that paper at the conference, unless the TPC Chair grants permission for a substitute presenter. The conference organisers reserve the right to exclude a paper from distribution after the conference if the paper is not presented at the conference.

Final Paper Submission

All papers go through a plagiarism detection process.

The final paper submission has to follow these four steps:

1 – Add a copyright notice into your paper.

2 – Create IEEE Explore compliant pdf file using PDF eXpress.

3 – Download the paper approved by PDF eXpress Plus (PIDxxx.pdf) and submit it with EDAS.

4 – Sign IEEE Copyright form (during the download process 3.).


More details on each of these steps are shown below:

All papers MUST HAVE a copyright notice on the bottom of the first page before an IEEE compatible pdf-file is created! The different alternatives are listed below. The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:….

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-5386-1478-5/18/$31.00 ©2018 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-1478-5/18/$31.00©2018 European Union
  • For all other papers the copyright notice is: 978-1-5386-1478-5/18/$31.00 ©2018 IEEE


In LaTeX, add the following two lines before the \maketitle command:
\IEEEpubid{978–1–5386–1478–5/18/\$31.00~\copyright~2018 IEEE}
% make the title area


Use the \IEEEpubidadjcol command somewhere in the first and second column of the first page. Try several positions until the copyright notice shows unbroken and unobstructed at the bottom of the first page.

Follow IEEE style files as during first submission. Final papers are collected in an IEEE PDF eXpress approved pdf-form.
The publication title will be: 2018 European Conference on Networks and Communications (EuCNC)

Before Creating a PDF
Add the copyright notice to the bottom of the first page of your source document. See instruction for different alternatives above. If necessary, contact Andrej Hrovat at for the appropriate copyright notice.
Proofread your source document thoroughly to confirm that it will require no revision.

Creating your PDF eXpress Account
Log in to the IEEE PDF eXpress site
First-time users should do the following:
1. Select the New Users – Click here.
2. Enter the following:
– 42761X for the Conference ID
– your email address
– a password
3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Contacting PDF eXpress Support
Access the Publications Support Center for IEEE PDF eXpress.
If you do not find an answer in the Find Answers tab, go to the Ask A Question tab.
Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

Download the file accepted and provided by PDF eXpress (PIDxxx.pdf) with EDAS.

The IEEE copyright form must be filled in order to include the papers into IEEE Explore. This is done during downloading the final paper with EDAS.

Steps to Submit an Extended Abstract for Poster

The procedure to submit an Extended Abstracts for Poster is the same as the one for papers. An extended abstract (max. 2 pages) should be submitted. The template to be used is the same as for papers.

Submit your poster abstract using the EDAS system (according to the link – to be open from 2018 Feb. 23rd

Poster abstracts will be evaluated according to the following criteria:
– Relevance
– Timeliness
– Technical Content
– Novelty
– Overall Recommendation